We strongly suggest that all EmailOut users update their DNS settings to benefit from DKIM (DomainKeys Identified Mail) and SPF (Sender Policy Framework) authentication.
In this article, we will explain how to set up a new ‘From Address’ and how to update your DNS settings and troubleshoot.
Why do I need to change my DNS Settings?
When you send an email campaign the recipients’ server will check where the email came from and that it is properly authenticated. If you proceed to send your email without changing your DNS settings then your email may fail authentication and not reach the intended recipient.
How do I change my DNS Settings?
Before we begin, if you haven’t already, you will want to ensure that you have set up the correct email address you intend to send from. You can add as many ‘Alternative Email Addresses’ as you like. Simply login to your EmailOut account and head to Profile -> Change Email (tab).
The next step is to head over to the dedicated DNS tool in your EmailOut account by clicking on Profile -> DNS (tab). Here you will see three CNAME records you will be using to update your DNS settings. It will look something like this:
Now that you have the three required CNAME records to update your DNS settings you can login to your domain hosting provider and look for ‘Manage DNS’ or something similar and then select your domain.
Next, simply click on ‘Add New’ and set the ‘Type’ to CNAME and ‘TTL’ to the smallest value. Lastly, enter one record at a time like the example below:
How will I know when it has worked?
If the DNS settings have been updated successfully you can log back into your EmailOut and check the DNS Tool and you should see three green ticks.
In order to check if the set up was successful go to Profile > DNS (tab).
How long will it take?
The TTL (Time-To-Live) determines the time the records will take to propagate. This will vary for each domain hosting provider and may display as ‘1 Hour’ or ‘3600’ seconds for example.
Most providers will tell you it can take up to 48 hours but it’s usually a lot faster than this on average 2 hours.
Have I made a mistake?
Some domain hosting providers will automatically add ‘yourdomain.com’ to the initial record so it may not be necessary to add it.
If you don’t have any luck with the records below in example 1 try removing ‘youdomain.com’ from the initial record like shown in example 2.
Some domain name hosting providers do not support underscores in records which are required for authentication. If this is the case then we suggest changing provider in order to authenticate your email.
How to change DNS settings in common Domain Hosting Providers?
GoDaddy: How to add a CNAME record
123Reg: Creating a CNAME record
FreeParking: Managing DNS Resource Records
NameCheap: Creating a CNAME record for your domain
G Suite (Google): Add a CNAME record to your domains DNS records
(Any of the above links broken? Or would you like us to add another Domain Host’s support page? Email email@example.com)